We haven't forgotten about this, but are working hard on it.
First the bad news
We were hoping to get a track for the whole day at LLandow, which is a great track but this has turned out not to be possible. After agreeing to do this back in September, and asking us to come back after Christmas, they have gone back completely on the deal, even though we have email evidence saying they would do it. They even have refused to let us to 2 endurance races, and basically are being completely uncooperative with us. They also want to charge us full price (£70) for not alot of track time, so we have no choice but to drop this venue...
Now the good news
I have a karting centre much closer to my house and they have been extremley receptive to us in my initial contact with them. The track is quite small, but still outdoor, but not as good as the Llandow one. But there are lots of advantages...
They are willing to let us have the whole track for the whole day, and charge us a flat fee, which will mean it could work out quite cheap, depending on the numbers, and even if the numbers are not that big, it will just mean more track time for each of us for a decent price. Also, we can run any format we like, like heats, grand prix's, endurance, anything we come up with. The only thing missing is they have no live timing there, but they do keep track of laps manually.
Also, as I mentioned the track is very close to my house. So this solves another issue we would have had at LLandow, accomodation. For those who want to stay at mine, you are welcome. You can even pitch up tents in my garden if you want, I have plenty of space. I could probably accomodate around 20 in my house, you would just need to bring a sleeping bag... and more if you brought tents. Also we can have a proper party type thing after the karting. I have a Full size pool table, Wii, lots of PC's (with LFS of course), projector and of course there will be plenty of beer and a BBQ.. I will even set up a Gazeebo thingy outside, so it should be good fun
For those not wanting to stay at mine, there are plenty of cheap hotels close to the karting.
Overall, I think this could turn out for the better, and it should certainly be MUCH cheaper than all the other kart meets we have been to, as the karting price will be about the same (or less) for MUCH more track time, and the accommodation is free....
I am going to hopefully sort out the details on Monday, and will get back to you all then.