You cant create sub forums for every single round, thats crazy!
I agree its a bloody mess, but what it needs is better organisation of threads, stickies and general, it makes the forum look a mess and unorganised.
Sticky: User Bars [additional information]
Sticky: BOTT Entries Open
Sticky: Important Updates/News
Sticky: Qualifying Servers/Precedure [Series Rules & Race Details]
Sticky: Rules [Series Rules & Race Details]
Sticky: Championship Points [Series Rules & Race Details]
Sticky: Website [additional information]
Sticky: Tribunal System [Series Rules & Race Details]
Sticky: Battle Of The Teams: Information [Series Rules & Race Details]
Sticky: Time Table [Series Rules & Race Details]
Sticky: Offical Sponsors [additional information]
Thats now 4 threads, Basically most of those threads are things that should be placed in the 'BOTT - Information' thread that already exists, the points system, qualifying system & timetable are all information about the rules, create a thread, lock it, and put concrete series information in there displayed in a manner thats clear and people will find it just fine.
Userbars, Website & Sponsors arent rules or important must read info, they're extra information that people might be interested in, but they dont really need to take up 3 rows.
Important updates/News is understandable, and the Entries thread i can understand, one is there to ensure everyone is informed of important changes, the other is/was there to sign up to the series. So for as long as these threads are valid/needed then they should be sticky. Really the 'important news' thread already helps keep the place tidy so you can make the announcements in there rather than a new sticky, so most things needing to be stickied probably could fit into this catagory anyway. About the only thread i can think of which i dont think we have which might be a good idea is a 'Standings' thread, but that could be found in updates (a bit odd) or the last rounds information. Otherwise i think those 4 (or 5) threads could cover pretty much all your important information.
If there are things that someone might need to contact you about regarding something in a locked sticky, they can PM you, or you can create an open thread and link to it, it'll bob about in the threads but if nobody needs to chat about it then it'd disappear pretty quickly but the important information about it stays at the top in the sticky and the public comments can always be found via the sticky's link.
The for the individual rounds, have a locked thread for your posting, a public thread for chit chat before, during & after, and a thread for confirming your teams participation etc.
The private one you post any info you want to people to know before the round (ie no cutting grass at corner X), the qualifying order for that round, the race results and the race & qual replays etc.
The public one you just leave people to yap away like women. The confirmation one being what it currently is.
Thats 4 sticky threads neatly organising the information for everyones convenience instead of it being scattered over 11 stickies, and 3 threads for each round. Thats 28 threads for a whole season, rather than the ~28 we've had for 3 races.
The problem with forums, and this one is a perfect example of it, is that people cant be arsed looking for information and will typically just ask anyway, theres no getting around that fact, but if you organise everything neatly and make it clear and presentable then those that will make an effort to look will find it.